"POP UP Museum"
Open Call Application guidelines for outdoor Installation

Japanese Application form

The Olympics is the world’s largest festival of the peace, not only for sports, but also to celebrate culture. As we move towards the year 2020, the Kyoto Power of Culture Project brings diverse forms of arts and culture, from Kyoto to the world, and we will strive to deliver a stream of original new artistic creations through interaction and the collaboration with both the local and international communities.This open call is to encourage artists and architects from all around the globe to submit applications to create an art installation, to be exhibited outdoors, temporarily, during the festival. The selected application is expected to boldly utilize the allocated urban space, to enliven our imagination, and use it to bring an energetic and stimulating vibe into our everyday life. Please join this rare opportunity to incorporate the undeniable charms of Kyoto into your artistic plan.

*What is an “Installation”?
An "Installation" is a contemporary art form, different from traditional singular forms such as painting, sculpture, video, and photography. It engages with a specific room or open-air space by placing objects elements and/or devices in that space, in order to artistically create a totally new environment or space, as envisioned by the artist, in order for the work of art to become part of the whole space and to fully engage the viewer.

General Overview

Project Title

Kyoto Power of Culture Project 2016-2020, Outdoor Installation Exhibition

Exhibition period

Sat, February 16 – Sun, March 17, 2019 (Open everyday) *TBD

Hours

10:00 – 18:00 *TBD

Venue

The garden, Former Kyoto Prefectural Library and Archives
(1-4, Shimogamohangi-cho, Sakyo-ku, Kyoto-shi, Kyoto, 606-0823)
The exhibition areas

Sponsored by Kyoto Power of Culture Project committee (Kyoto Prefecture, Kyoto City, Kyoto Chamber of Commerce and Industry).
Organized and curated by the Kyoto Art Center.

Open Call Guidelines

  • Applications are to incorporate or activate the existing cultural elements and scenery that the Kyoto site has to offer, while bringing an energetic and stimulating vibe into everyday life.
  • Final selection will be based on an initial screening of the applications, then an interview with shortlisted candidates to award one grand-prix and three outstanding applications as honorable mentions.
  • The grand-prix winner will be awarded 5,000,000 Japanese Yen (Incl. tax). The award is expected to cover the necessary expenditures required for production, installation / removal, exhibiting, repairing, and transportation of the artwork, including miscellaneous items like accommodation, insurance and tax. The payment method shall be discussed with the committee after the grand-prix announcement.
  • The three outstanding applications will each be awarded 50,000 Japanese Yen (Incl. tax), with their applications to be displayed at the exhibition.
Award

1 Grand-Prix
- Prize and financial production support of 5,000,000 Japanese Yen / Exhibition to show artwork

3 Outstanding applications
- Prize of 50,000 Japanese Yen each / Applications to be displayed during the exhibition

Jury

  • Tadao Ando (Architect)
  • Mami Kataoka(Chief Curator, Mori Art Museum)
  • Akira Tatehata (Director, Kyoto Art Center)

*Titles omitted / No particular order

Eligibility

Any individual and/or a group of artists and/or architects who is practically able to actually execute production are eligible to apply. 

Requirements

  • Applications covering all genre, techniques, materials, form and size may be entered. But fire, gas, smoke and light or sound strongly affecting surroundings can not be used.
  • The exhibition site must be returned completely to its original state.
  • The building of Former Kyoto Prefectural Library and Archives can not be used. However, regarding the use of walls such as projection, it is possible to use by taking safety measures so that the viewer does not come close.
  • The artwork must be able to sustain itself (structurally and artistically) from installation, for the entire exhibition period of one month under any weather circumstances. The specifications and/or a plan must be attached to the application. Any use of light, sound, fire, smoke, and/or water that may be harmful and/or cause damage is prohibited. 
  • The exhibition shall be free entry and the collection of any admission or other fee is not allowed.
  • The application needs to meet local standards for use of electricity if the artwork requires electrical power to operate, and the application should provide an estimate of power usage required for the duration of the exhibition (kw/h). The applicant is expected to supply all equipment, appliances and wiring. Protection against strong wind, heavy rain, and dust should be considered.
  • The application must present new artwork, not previously released elsewhere in the past. The artwork should not violate any copyright, portrait or other IP rights, and must uphold common Japanese (as decided by the sponsor) standards of public order and decency.
  • The exhibition site and the conditions shall be discussed with the committee, considering existing site regulations, and measures to ensure safety.
  • In the event that the installed artwork is modified drastically from the original application, the committee may withdraw the award.
  • The exhibition areas are as follows. No one can enter inside the buildings during the exhibition.

Processing timeline

1. Initially, applications will be screened by the Jury who will select shortlisted applications at the end of September. 

2. Interviews for final selection will be undertaken at the middle of October. 

3. Decision on the grand-prix and three outstanding applications as honorable mentions / End of October

4. Announcement of the grand-prix and outstanding applications as honorable mentions / Beginning of December on the official website.

5. Exhibition

Transportation and Installation: Sat, February 9 – Fri, February 15, 2019
Exhibition: Sat, February 16 – Sun, March 17, 2019
Removal: Mon, March 18 – Sun, March 24, 2019

Mailing address and Inquiry

Kyoto Art Center
Attn: Kyoto Power of Cultural Project 2018 Application
546-2 Yamabushiyamacho, Nakagyo-ku, Kyoto 604-8156, Japan
Phone: +81-75-213-1000
Email:info*kac.or.jp(Please change * to @.)

How to apply

Application

All the application requirements must be filled in and the application must be submitted by online or either electronically by email or by regular mail or courier to Kyoto Art Center. (No application fee required)

Application period

Mon, June 25 – Sun, September 23, 2018
*Any application received after September 23 will not be accepted.
*The application must be submitted by either method requested. Hand deliveries will not be accepted except courier.

Required materials

1. The application form is available online (2 pages, A4 size paper).

2. A maximum 4 sheets of A4 paper size to describe and contextualize your artwork in a free format.
  e.g.) conceptual and/or design drawings, proposal

3. Other attachments (optional)

*Double sided printing is not allowed.

*Applications exceeding the number of the pages mentioned above will not be assessed.

Exhibition site preview

If you would like to visit the site, please follow these instructions and submit your request.

Date

1. Sun, July 22, 14:00 – 16:00
2. Mon, August 20, 14:00 – 16:00

Place to meet

East Gate at Former Kyoto Prefectural Library and Archives

Tour

After a site-tour by the program staff, limited free time for further observation will be available.

Apply

Please send an e-mail to Kyoto Art Center with the date you prefer, your name and contact details.

Others

Artwork Copyright

The copyright belongs to each of the applicants, but the organizer shall retain the right to exhibit the artwork, and in addition, to the use of images created for the purpose of public relations for printed and digital media including the official website, as well as other websites authorized by the organizer, and the catalogue. The organizer may make partial amendments in said promotional materials.

Expenditures

All the expenses regarding your application and exhibition such as production, installation / removal, repairs, transport, travels, tax, insurance must be covered by the applicant.

Grand-prix

The production is to be principally executed based on your application, unless the sponsors have concerns about security and/or maintenance, in which case a partial modification to the work may be requested based on further discussion.

Personal Privacy Information

The organizer will endeavor to protect any personal information submitted with your application properly, and the information shall not be disclosed to any third party. The name and biography of the selected applicants will however be publicly disclosed.

Miscellaneous

  • The decisions of the sponsor and organizer are final and no disputes will be entered into. All applicants must read, understand, and accept all guidelines mentioned above. By submitting your application, the applicant is deemed to have accepted all conditions as stated.
  • The grand prix winner shall agree on a formal contract with the sponsor. In the event an applicant fails to follow the sponsor’s instructions, the award may be withdrawn.
  • If further discussion/consent is necessary after the open call and contract, consultation and any changes will be entirely at the discretion of the sponsor.

Application form

Please send one zip file by combining "the application form", "plan sheets" and "optional attachments".

The application form (2 pages, A4 size paper)

Email

Application materials (only zip file)

  • Zip file size is up to 10mb.

Please agree with our privacy policy, and apply.